We give below the various functions that we undertake in the provision of property management services:-

1. Rent and Service Charge Collection

We collect rents and service charges falling due for payment and submit monthly statements together with the net rental proceeds by the 7th of the succeeding month, or as per agreement.

2. Preparation of Statement of Accounts

We prepare statement of account and disbursements on monthly basis indicating the rent collected and expenses incurred together with supporting Vouchers and Invoices (if any) for verification.

3. Lease Administration

We negotiate the terms and conditions of the lease. We administer the leases by ensuring that the stipulated terms and conditions outlined in the lease are fully observed during the lease period. We handle all tenant’s complaints and correspondences pertaining to their tenancies in the building.

4. Letting

We take immediate steps to let any vacant spaces and to ensure that vacating tenants comply with their obligations in respect of re-decoration and repairs.

5. Rent and Service Charge Reviews

We implement rent reviews in accordance with the letter of offer or lease documents. In cases of lease renewal, we advice on the prevailing rents and service charge.

6. Repairs and Maintenance

We negotiate and supervise on behalf of our clients maintenance contracts with reputable service Companies in respect of cleaning, maintenance of lifts, pumps, stand-by generators, fire-fighting appliances etc.

We engage with prior approval of our clients contractors of good repute to carry out repairs. We supervise the contractors and ensure use of quality materials and good workmanship.

7. Security

We negotiate security contracts with reputable security firms and forward the quotations and our recommendation for approval by our principals. We supervise the guards to ensure that the building, fixtures and equipment are safeguarded on a twenty-four hour basis.

8. Insurances

We advise our clients on the current insurance values of the buildings and further ensure that appropriate cover is taken with a reputable Insurance Company.

9. Payment of Bills and Levies

We ensure that prompt payment of utility accounts for water and electricity is made. It will also be our duty to settle Council Rates and Land Rent with the respective authorities.

9. Keeping of Records

This includes keeping a complete set of building plans where available and maintaining a set of tenancy plans properly marked as to the position of owner’s partitions on entry and subsequent alterations; keeping a set of lease counterparts; books of accounts showing all expenses incurred in maintenance and management, copies of all service contracts and an up to date schedule of tenancy.

11. Bi-annual Periodical Inspections

We conduct bi-annual periodical inspections of the buildings including fixtures, installed plant and machinery in order to advise on the state of repair and maintenance.